Registration
Registration Details
Welcome to the registration page for the 36th Australasian Association for Engineering Education Annual Conference.
All persons intending to attend the Conference must complete an online Registration Form.
Please read the below registration information before you complete the Registration Form. Should you experience any difficulties, please contact the Conference Managers at register@aaee2025@arinexgroup.com.
Registration Key Dates
| Registration Open: | Now Open |
|---|---|
| Early Bird Registration Deadline: | Monday 22 September 2025 |
| Standard Registration Open: | Tuesday 23 September 2025 |
| Onsite Registration Rate: | Friday 28 November 2025 |
Registration Fees and Types
All fees are in Australian Dollars (AUD) inclusive of a 10% Goods and Services Tax (GST)
| Registration category | Early Bird Registration available until 22 September 2025 |
Standard Registration available from 23 September 2025 |
Onsite Registration Rate available from 28 November 2025 |
|---|---|---|---|
| Member Registration Fee | $990.00 | $1,190.00 | $1,490.00 |
| Non-Member Registration Fee | $1,150.00 | $1,350.00 | $1,650.00 |
| Student Registration Fee | $690.00 | $790.00 | $990.00 |
To be entitled to the early registration fee you must have registered and paid by 22 September 2025, 11:59 AEST.
Day Fees
| Day Registration category | Rate |
|---|---|
| Member Day Fee | $490.00 |
| Non-Member Day Fee | $590.00 |
| Student Day Fee | $390.00 |
The Welcome Reception and Conference Dinner is inclusive in all full registration categories and not day registration. Please see below under Registration Terms and Conditions for full entitlements for each registration category.
Members registration rates are applicable to AAEE members.
A student is defined as a holder of a student identification card from a recognised tertiary or secondary educational institution or a holder of an international student card (submitted in English). Student ID may be requested upon checking in to the conference. A copy of your student identification card must be uploaded during the registration process or emailed to the Conference Managers via email register.aaee2025@arinexgroup.com. Without this, the full registration fee will be charged.
*Important note regarding scam emails from third parties*
Please note communications sent by external travel providers are not associated with Arinex Pty Ltd. All official event travel and accommodation arrangements, and communications regarding your registration will be sent to you directly by Arinex Pty Ltd.
If you receive any external communications please note proceeding with booking with an external provider is at your own risk and no liability will be borne by the Conference. Please contact geoasia8@arinexgroup.com if you have any queries.
Register today
All attending delegates are required to complete the online registration form below. Should you have any queries please contact us at register.aaee2025@arinexgroup.com
Entitlements
Full Conference registrations receive the following:
- Morning, lunch and afternoon tea catering
- Access to the Welcome Reception and Conference Dinner
- Opportunity to purchase additional guest tickets for social functions, if required
- Access to all program sessions
- Entry to the trade exhibition across the Conference days
Day Conference registrations receive the following, for the nominated day/s:
- Morning, lunch and afternoon tea catering
- Opportunity to purchase tickets for social functions
- Access to all program sessions for the nominated day/s
- Entry to the trade exhibition Conference days, for the nominated day/s
Procedure
Registration confirmation
Your completed registration and successful payment will be acknowledged via email with a confirmation of your requirements according to your registration form. Your registration will only be processed or confirmed if payment does accompany your form.
Name badge
Each delegate of the Conference will receive a name badge upon registration. The badge will be your official pass and must be clearly visible at all times to obtain entry to all sessions and to social functions. The Conference Managers expect appropriate behaviour from attendees and reserve the right to revoke the badge and privileges of anyone behaving in an inappropriate manner.
Payment Options
Credit Card
Please note the preferred payment method for online registrations is by credit card, but there is the option to request a tax invoice. Accepted credit cards are MasterCard, Visa, EFTPOS and American Express. Please note all transactions by credit card will appear on your statement as payment to ‘Conference by Arinex’.
EFT/Invoice
Payment via EFT will be available from the registration open date and will close one (1) month prior to the conference. Attendees will receive an invoice for the registration fee within their registration confirmation email that is sent upon completion of the registration form. Payment via eft is required within 14 days from the date of invoice.
Registrations with outstanding EFT payments over 14 days, will be advised of cancellation if payment is not received within 7 days of notification.
Cancellations and Refunds
Cancellations must be notified in writing to the Conference Managers at register.aaee2025@arinexgroup.com
Registration Fees
Cancellations before Thursday 4 September 2025 will incur a A$150.00 cancellation fee.
Cancellations from Friday 5 September 2025 to Monday 27 October 2025 will incur a 50% cancellation fee.
Cancellations on or after Tuesday 28 October 2025 will receive no refund.
Social Payments are non-refundable as at Tuesday 28 October 2025.The conference organisers and host are not responsible for any loss, damage, or additional costs incurred by delegates due to circumstances beyond the control of the organisers and hosts. This includes, but is not limited to disruptions to travel, visa delays, personal emergencies, or any other external factors such as natural disasters, pandemics, government restrictions that may affect attendance. Delegates are strongly encouraged to obtain appropriate travel insurance to cover unforeseen circumstances.
Disclaimer
The program is correct at the time of publishing. The organisers reserve the right to delete, modify or alter items from the program or to delete, modify or alter any aspect of the Conference timetabling and delivery at their sole discretion and without notice. Neither the host organisation(s) nor the Conference Managers will accept any liability for any loss or inconvenience caused to any party consequent to such changes.
The Conference Managers reserve the right to use any recordings whether audio or video and/or any photographs taken at any stage during the Conference for promotional, advertising or reporting of the Conference and/or its content at their sole discretion.Code of Conduct
The Organiser of 36th Australasian Association for Engineering Education Annual Conference (the “Event”) reserve the right to remove from the venue/Event at any time any attendee deemed to be causing, or potentially causing, a disturbance or exhibiting disruptive or inappropriate behaviour. Such removal does not constitute a right to refund of any fees paid. Please view the Code of Conduct here which all attendees are expected to comply with.